An office is a place that every person who works in the formal sector spends most of his productive days. There is, therefore, a need to create an environment that makes everyone who relates with the office including the management, members of staff, and clients very comfortable so that their productivity can be at its peak. Below are some ways you can design the office to make the workers more productive, remain healthy, and bring in more profit to the business:
Office arrangements have evolved with an attempt by the top management to improve productivity and encourage teamwork among the team players. Office Plus Furniture, a specialist in office workspace, mentioned recently about the increasing tailor-made desk orders.
Some of the latest built-in technologies in a modern office include:
This is a software designed to enable users in separate locations upload their product designs and gather in one ‘room’ for an engagement.
All the participants will be able to see what is being displayed by the others and the judgments, comments, or conclusions made by the concerned parties will be as though they were all located in the same office.
In the past, the management had to gather their members of staff in one place and use a dry-erase board to illustrate ideas. The virtual whiteboard, commonly referred to as Jam board has screens designed to look like the traditional whiteboard.
During a brainstorming session, all participants will have their Jamboards connected so that anyone can draw on the board and everyone else will see what is being illustrated.
This is an application that allows the user to create a video message and send it via email to a colleague. This tool will make the update very clear as the tone, as well as context, will be recorded.
The misunderstandings arising from the use of regular emails will be a thing of the past.
Virtual reality training of employees
Instead of the boring meetings where employees congregate in one place to be taught on different issues regarding the office, the management can make it more fun by using the virtual reality to post queries, and the employee who answers is rewarded. This will create a more relaxed atmosphere where employees can learn and get to know each other better.
A modern office must have ergonomic features which should blend well with the beautifully designed office. These are features that will lead to high performance of employees and at the same time making them comfortable and healthier. Some of these features are:
Standing desks with a changeable height
A desk whose height can be adjusted will enable an employee to work while standing. The desk will ensure that the employee does not get fatigued as a result of sitting for long hours as it gives the option of posture change.
This adjustable desk is operated by electric power and can be used by a person of any height.
Standing desk conversion
Sometimes you may be unable to buy a new set of an adjustable desk, but this should not limit you. A standing desk conversion is placed in the existing office and it will also enable an employee to either work while seated or standing.
A standing desk conversion has several platforms that can be used to place several items; for instance, one may hold the computer monitor, and the other one can be used to set a keyboard and a mouse.
These are chairs that are movable in different directions as you sit on them. They will help an employee to improve his posture thereby making him active throughout the day.
The chair has an adjustable height and can, therefore, be used by people of different heights.
Changeable keyboard trays
These are used to adjust the position of the keyboard to avoid putting too much stress on the muscles. This will make it possible to comfortably use the keyboard while standing or in a sitting position.
An office decorated in some colours is a known boost to employees’ productivity which other colours will hurt the efficiency of employees making them lose focus. For instance, an office painted in white will make employees feel as though they are in a hospital setting, making them less productive.
Below is a brief description of how different colours relate to workplace productivity:
Blue: This is a colour that is globally recognised to motivate the employees to focus more on their duties. This is a colour that should be used in painting the whole office.
Green: This colour is recommended for those offices whose occupants work for long hours. This is because it will not lead to eye fatigue and will help the occupants to stay calm and concentrate on their duties.
Yellow: This colour is a creativity stimulant and can be used in offices where the duties assigned will require a lot of creativity.
Red: This colour is known to attract attention and is mostly used where a lot of physical activity is involved. Red is a colour that arouses emotions and also passion and will make the employees stay alert and concentrate on their duties however difficult.
Employee First Attitude
An office designed with the needs of employees in mind will make the employees more productive. Instead of taking a stroll around the office in the name of stretching, they will just rise from their sitting position, adjust their desks and work while standing. The time that would have been wasted is used in doing something productive. The built-in technologies that the management will invest in may seem like wastage of resources, but in the long run, it will save on the expenses that they would have incurred in organizing physical meetings to conduct a brainstorming session or illustrate an important issue. Always ensure that your office is painted in the right colour that will bring out the desired effects on the people working there. A well organized and properly constituted office may cost you, but you will get benefits from such an investment for up to a hundred folds.